Modern Slavery Statement
We are committed to the highest standards of ethical business practices, integrity, and transparency. This Modern Slavery Statement sets out the steps we take to prevent modern slavery and human trafficking within our organisation and across our supply chain, in compliance with the Modern Slavery Act 2015.
Our Commitment to Combatting Modern Slavery
Modern slavery and human trafficking are serious violations of human rights. At [Your Company Name], we have a zero-tolerance policy towards modern slavery and human trafficking. We are committed to ensuring that slavery, forced labour, and human trafficking do not exist within our business or supply chain.
Our Business and Supply Chain
[Your Company Name] is a payroll services provider, specialising in the health and social care sector in the United Kingdom. Our operations primarily involve processing payroll for health and social care organisations, ensuring compliance with UK regulations, and providing financial reporting services.
We work with a variety of suppliers and partners to support our services, including:
- IT and software providers
- Cloud hosting services
- Payroll processing tools
- Legal and compliance advisors
- Office supplies and other business services
We expect all of our suppliers to adhere to high standards of ethics and integrity, including compliance with all applicable laws, regulations, and human rights standards.
Our Policies on Modern Slavery
We have implemented a number of policies and procedures designed to prevent modern slavery and human trafficking within our operations and supply chain:
- Anti-Slavery and Human Trafficking Policy: We maintain a comprehensive policy that clearly sets out our commitment to preventing modern slavery. This policy is communicated to all employees and partners, and it is regularly reviewed.
- Code of Conduct: Our Code of Conduct, which is applied to all employees, contractors, and suppliers, explicitly prohibits any form of modern slavery or exploitation. It requires everyone we work with to respect human rights and ensure that no individuals are subjected to forced labour, trafficking, or exploitation.
- Due Diligence: We conduct thorough due diligence on all new suppliers and partners, assessing their practices to ensure they meet our ethical standards. This includes reviewing their labour practices, recruitment policies, and their commitment to human rights.
- Training and Awareness: We provide training for our employees to ensure they understand the risks of modern slavery in our industry and supply chains. We also encourage employees to report any concerns regarding modern slavery or human trafficking, without fear of retaliation.
Due Diligence and Risk Management
To assess and mitigate the risk of modern slavery in our operations and supply chains, we take the following actions:
- Supplier Audits: We regularly audit our suppliers to ensure compliance with our ethical standards. This may include asking our suppliers to complete self-assessments or submit evidence of their policies and practices.
- Contractual Obligations: We include clauses in our supplier contracts requiring them to comply with all relevant laws regarding modern slavery and human trafficking. Suppliers are expected to maintain records and cooperate with audits where necessary.
- Whistleblowing Procedures: We have an established whistleblowing process in place, allowing employees, suppliers, and other stakeholders to report any concerns related to modern slavery or unethical practices. All reports are handled with confidentiality and investigated promptly.
Our Actions in 2023
In the past year, we have continued to strengthen our commitment to eliminating modern slavery from our operations by implementing the following actions:
- Conducting Supplier Audits: We’ve audited key suppliers to ensure they align with our ethical standards, focusing on labour practices and conditions within their workforce.
- Employee Training: We rolled out an updated training programme for all employees, specifically tailored to understanding the risks and signs of modern slavery in the workplace and supply chains.
- Reviewing Recruitment Practices: We assessed our own recruitment and labour practices to ensure they are fully transparent and comply with UK employment laws.
Ongoing Commitment
We understand that modern slavery and human trafficking are pervasive issues, and we recognise that preventing these practices requires constant vigilance and proactive action. [Your Company Name] will continue to:
- Review and strengthen our policies on modern slavery.
- Conduct regular audits of our suppliers and partners.
- Provide ongoing training and awareness initiatives to our employees.
- Work with industry groups and other stakeholders to share best practices in combatting modern slavery.
We will continue to assess and improve our practices, ensuring we remain vigilant in the fight against modern slavery.